So up to now, I have just gone into Asana once every couple of months to flag tasks as complete. It just adds noise to my email, and then gives me either a jumbled list view in My Tasks, or a fragmented board view as I have to visit each project in turn to view the board. We’ve had Asana at my organisation for over a year now, and I’ve pretty much ignored it.
It is one of the view options for Asana projects, along with Kanban boards. I completely agree that the fact the feature is missing on My Tasks is a serious limitation, but with this approach I now have a board view of my tasks - which is essential to my actually using Asana. Asana Calendar delivers an ability to view tasks for a project in a calendar format. So the task changes its Progress value, but does not end up in the correct lane. Sadly, while the changed field value does show up in the original board (it is the same task object) - this does not cause the rule in the original project to trigger to move the task to the “In Progress” lane. To save the selected view as the default for all project members, click Save as Default View for Everyone. Select Incomplete Tasks, Completed Tasks, or All Tasks depending on the work you want to see. I have added rules in “My Task View” to change the progress field in the task in response to changing its lane in the “My Task View” board. To filter tasks on a board: Click View: All Tasks in the top right of your board. The good news is that I can add the rule quickly to each project that is likely to assign tasks to me - and for the rest, I just click “Add to Project” when the task first turns up in my Intray. The downside is I have to add this rule to each project where I want it to be active. I’ve just successfully tested creating a rule that triggers on “Assign to person” and executes the action “Add to another Project” - making the task visible in “My Task View” project ad board. Keep in mind, I only apply the tasks I want to work on currently to the My Tasks Board View project. You can also switch to list view with the same section headings displayed. The task can be easily slid into whichever column you choose. This isn’t an additional step, it would be instead of “assigning” the tasks to yourself.Īlso, Since you now have a board view, you can change the column (section) headings to be “Do First”, “Next in Line” and “Sometime”.
Remodel conference room) and the My Task board view (Measure conference room) when you want to have it more prominently visible (current tasks). So, each task would reside under the original Project (i.e. The advantage of having a task on the My Tasks Board view project, is that when you check it completed, it disappears from the board as well as the project it belongs to.
You can either assign the task to yourself (to make My Tasks like normal) or add to the new Project board view (or you can do both). I did make a work-around to get what would be on My Tasks into a board view… I created a project called “My Tasks Board View” and added specific tasks I want to work on currently across all projects.